The office of the Academic Dean prepares an annual security report in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act.  The information is compiled from the Chicago Police Department and information reported to campus officials. The annual security report is  available from the Academic Dean’s office.  An email with a link to the report is sent to all students, faculty and staff.  The Academic Dean is responsible for the implementation of the security policies described in this report and the collection of crime reports.

The U.S. Department of Education requires that every school make a survey of certain crimes and arrests that occur on the school’s property and in the surrounding area.

The results of this survey for the American Academy of Art can be found on the Department of Education’s Post Secondary Schools website: A downloadable PDF version of the annual security report statistics is available here.

The survey results are also available in the Academic Dean’s office.


In an emergency, dial 9-1-1 for the Chicago Emergency Services.  In non-emergency situations please contact one of the following people:

Duncan Webb, Academic Dean (312) 461 0600 Ext. 124 email,

Ione Fitzgerald, Vice President   (312) 461 0600 Ext. 143 email,

Marcia Thomas, Registrar (312) 461 0600 Ext. 134 email,

Michele Stutts, Student Advising Coordinator (312) 461 0600 Ext. 156 email,

Lindsay Sandbothe, Housing Coordinator, Confidential Advisor (312) 461 0600 Ext. 138 email

It is the policy of the American Academy of Art that any incident which constitutes a crime under local, state or federal law may be reported to the police at the discretion of the president or his designee.  Any activity that would constitute a felony crime must be reported to the appropriate law enforcement agency.  Such crimes would include, but are not limited to, murder, forcible and non-forcible sex offenses, rape, robbery or aggravated assault.

The Academy also encourages voluntary reporting of suspected crimes by victims or witnesses.  Each student can help other students by notifying the school of patterns of suspicious behavior or crimes. Community members including students, faculty and staff are encouraged to report all crimes and public safety related issues to an Academy staff member in a timely manner.


If the administration, in consultation with the Chicago Police Department determines that there is an ongoing or continuing threat, a campus wide “timely warning” will be issued to students, faculty and staff through the Academy’s email system and through campus announcements.

Emergency Response and Evacuation Procedures

The Academy will immediately notify the campus community in the event and confirmation of an emergency situation.

The decision to notify the community will be based on a case by case basis and will be made by senior Academy personnel in consultation with law enforcement personnel when applicable. Senior Academy personnel responsible for issuing a notification include but are not limited to the President, Vice-president, Academic Dean and the Director of Admissions.  

If an emergency incident requires the notification of the larger community, the information will be sent through the internet and local media sources.

The American Academy of Art will test the emergency response and evacuation procedures annually.  This test will be documented as part of the campus security report.


The campus is open 7:45am-7:00 pm Monday-Thursday and 7:45am-4:00 pm on Fridays. The student entrance located on Van Buren Street is open from 7:45am to 3:00pm Monday through Friday.  Students are required to use this entrance during these hours. Campus hours can be extended for special events or by written permission of the Academic Dean.  Student may use the Michigan Avenue entrance and elevators after 3:00 pm.  Access to campus is limited to Academy employees, students and invited guests. Visitors are required to enter through the 3rd floor entrance and sign in at the front desk.


Criminal offenses are referred to the Chicago Police Department and state and federal agencies when necessary. The Academy does not maintain additional security personnel.


Annually, informational programs are organized by the Co-Curricular Activities Coordinator for students and faculty.  Additional materials regarding security and crime prevention are available through the student handbook and catalog.  Students may direct questions to the Academic Dean.


The Academy does not have any off-campus student organizations.


The possession, sale or use of alcoholic beverages is prohibited on campus. 


It is the Academy’s policy to maintain a drug-free campus.  In addition to the Academy’s conviction on this issue, we are also mandated to agree to enforce this policy in order to maintain eligibility with the U.S. Department of Education.  All students are hereby notified that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance or abuse of alcohol is prohibited on the Academy’s premises.  Illegal drugs (controlled substances) include the following non-prescription substances:

  1. Narcotics; opium, heroin, morphine, and synthetic substitutes;
  2. Depressants; chloral hydrate, barbiturates and methaqualones;
  3. Stimulants; cocaine, its derivatives and amphetamines;
  4. Hallucinogens; LSD, mescaline, PCP, peyote, psilocybin and MDMA;
  5. Cannabis; marijuana and hashish.

Students are expected to be in a state of mental and physical competence while in school.  Therefore, any student known to be using drugs or alcohol, even if the use occurs off-campus, may be excluded from attending class and the reason for this exclusion will be noted in the student’s personal file.  Students should also be aware that a misdemeanor or felony conviction for the use or sale of drugs could result in the loss of federal financial aid.  Please see the Financial Services Office for more information on this subject.

As a condition of attendance, a student must:

  1. Abide by the terms of this statement; and
  2. Notify the Director of Financial Services of any criminal drug statute conviction no later than five (5) days after conviction.

Upon such notification, the American Academy of Art must notify the U.S. Department of Education within ten (10) days and take one or more of the following actions with respect to the person so convicted:

  1. Take appropriate action, up to and including termination or dismissal; and/or
  2. Require such student to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purpose by a federal, state or local health, law enforcement or other appropriate agency.

In addition to making a good faith effort to maintain a drug-free campus through implementation of all of the above, the American Academy of Art has a drug-free awareness program.

For purposes of this statement, the drug-free campus consists of the following locations at 332 S. Michigan Ave, Chicago, IL.:  All administrative offices, classrooms and studios, the gallery, the library, storage areas and bathrooms, all stairways, hallways, elevators, the Van Buren entrance and the lobby of the building.

The American Academy of Art encourages any student who feels that he/she may have a problem with drugs or alcohol to seek treatment, counseling or rehabilitation.  Students are encouraged to meet with the Registrar in strictest confidence for assistance in locating appropriate sources of help.  The Academy will make every effort to work with any student who voluntarily seeks treatment to enable the student to complete the program of education.


The Co-Curricular Activities Coordinator organizes ongoing educational program including sexual assault prevention, drug and alcohol abuse education programs for students.


Information regarding registered sex offenders in the State of Illinois is available through the Chicago Police Department, Information Request Officer at the Research and Development Division, 3510 South Michigan Avenue, Chicago Illinois 60654 or through the Sex Offender Registry at


The Student Right-to-Know and Campus Security Act of 1990 (Clery Act), the Higher Education Amendments of 1992 and 1998, the Violent Crime Control and Law Enforcement Act of 1994 (Violence Against Women Act), Title IX , the Campus SaVE Act of 2013 and 110 ILCS 155/Preventing Sexual Violence in Higher Education Act require that colleges and universities provide information concerning programs to prevent sexual misconduct,  sexual assault, domestic violence, dating violence and stalking, and the procedures that they will follow if an incident of sexual misconduct, sexual assault, domestic violence, dating violence or stalking has been reported.


The American Academy of Art does not discriminate on the basis of age, disability, national origin, religion, race, gender, or sexual orientation in the programs or activities it conducts.  The Academy is committed to an environment that does not tolerate sexual harassment, sexual assault, sexual violence, domestic violence, dating violence, stalking, or sexual misconduct.  The policy applies to faculty, students, staff, and all individuals who provide goods and services to the Academy.

The Academy encourages anyone who has been subject to sexual assault, domestic violence, dating violence or stalking to seek appropriate treatment and to report the incident promptly to the police and/or Academy staff.  Specific policies, methods for reporting and seeking treatment, and resources are described below.


The Academy will honor requests for confidentiality to the extent permitted by law.  While all efforts will be made to protect the parties’ privacy, confidentiality cannot be guaranteed when other members of the Academy community may be at risk or when the Academy has reason to believe a crime has been committed.  In those cases, the Academy may be required to report information to law enforcement and/or investigate and take action on the basis of the facts it discovers.  In addition, Academy faculty and staff may be required to share reports of sexual misconduct with their supervisors.  Although the Academy seeks to maintain confidentiality, it is not possible to guarantee complete confidentiality.  The Academy will not publicize the name of the victims nor does it include identifiable information in the campus security log and related reporting documents. 


The Academy has a designated Title IX Coordinator to oversee its response to all reports of sexual misconduct and harassment, conduct training, and coordinate compliance with the mandates of Title IX.  The Title IX Coordinator is knowledgeable and trained in the Academy’s policies and procedures.   The Title IX Coordinator is available to meet with any individual to discuss the options for resolving a report under this policy.

American Academy of Art’s Title IX Coordinator:

Ione Fitzgerald

Vice President

312-461-0600 ext. 143


If you are in immediate danger, call 911 for the Chicago Police Department. 

The following persons may be contacted to initiate an investigation into an incident of sexual misconduct:

Those persons wishing to obtain confidential assistance without making a report to the Academy may do so by contacting Lindsay Sandbothe, Confidential Advisor (contact information above).

The following off-campus organizations provide strictly confidential assistance and additional resources:

Survivors may obtain further information regarding available resources and services from community-based, state and federal sexual assault crisis centers. Contacts for such centers are as follows:

Rape Victim Advocates (RVA)

180 N. Michigan

Chicago, IL 60601


YWCA of Metropolitan Chicago Loop Women's Services

360 N. Michigan, 8th Fl.

Chicago, IL 60601

Hotline: (888) 293-2080

Center on Halstead

3656 N. Halsted St

Chicago, IL 60613


YWCA Metropolitan Chicago Rape Crisis Hotline (Chicago RAINN affiliate)

Call 888-293-2080 in Chicago Metropolitan Area

Call 630-971-3927 in DuPage County

Call 708-748-5672 in the South Suburbs

Illinois Coalition Against Sexual Assault (ICASA): 100 North 16th Street Springfield, IL 62703 (217) 753-4117

National Sexual Assault Hotline Rape, Abuse & Incest National Network (800) 656-HOPE(4673)

Options For Immediate Emergency Assistance Following An Incident Of Sexual Violence

Individuals have multiple options for reporting Sexual Misconduct to the Academy depending on their preferences, comfort level, and confidentiality needs. Regardless of the manner in which an individual may elect to report – or not to report – to the Academy, individuals who have experienced any act of Sexual Violence – i.e. unwanted physical sexual acts such as rape, and/or need emergency assistance after an incident, shall first and foremost:

 A.) Get to a place of safety. Dial 911 for local Police, and;

 B.) Seek any necessary medical attention as soon as possible.

• Downtown Chicago Hospitals include:

• Northwestern Memorial Hospital (Emergency Department), 250 E. Erie St, Chicago, IL 60611 (312.926.5188)

• Rush University Medical Center (Department of Emergency Medicine), 1653 W. Congress Parkway, Chicago, IL 60612 (312.942.5000)

• Going to an Illinois hospital for medical care after an incident of Sexual Violence does not obligate an individual to file a report with the College or the police.

C.) To maximize evidence collection: • Do not shower or change clothes. Try not to urinate if possible • If oral contact took place, do not smoke, eat, drink, or brush teeth. • If leaving from home, take extra clothes/shoes. If an individual is uncertain regarding how to respond, he or she should consider calling one of the advocates or resources listed in this Policy.

What to Expect at the Hospital

Seeking medical care is important, regardless of whether a victim of Sexual Violence chooses to report to the police or to the College. Medical attention may provide a physical exam, treatment and collection of any relevant evidence. The below section includes a summary of and general notes regarding the intake procedure for victims of Sexual Violence at many Chicagoland hospitals. Please note that the precise procedures at each medical center may vary.

The Emergency Room Exam

 • A local hospital emergency room can provide immediate medical attention. The emergency room responds to both the physical trauma of the Sexual Violence and the process of collecting evidence in case an individual wishes to report to law enforcement. Rape victim advocacy services are also available at many Chicago hospitals to provide support and referrals.

• Hospitals in Illinois are required to notify the local police department that treatment has been given to a sexual assault survivor. However, an individual is not required to file a police report.

• An individual may sign consent forms to allow the medical personnel to examine, treat, and administer medication, and to release information to the police. The nurse or advocate will explain the exam procedures and can be present throughout the exam.

• After an incident of Sexual Violence, the primary medical concerns are physical injuries, sexually transmitted infections and pregnancy. At the time of the examination, evidence can also be collected that can be used to prosecute the person(s) – through the College’s grievance procedures and/or the criminal system – who participated in the Sexual Violence. If an individual wishes to have evidence collected, he or she should not bathe, douche or change clothes before the exam. This may destroy evidence. However, evidence may still be collected up to a week after a sexual assault. An individual may wish to bring a change of clothes when he or she goes to the emergency room, since clothing may be kept as evidence. A sweat suit or scrubs may also be provided.

Evidence Collection

• If an individual chooses, the hospital will conduct thorough and complete evidence collection using the Illinois State Police Evidence Collection Kit (the "rape kit"). The entire evidence collection process will be done only with his or her consent. The individual may decline any portion of the exam. There is no fee for having a rape kit done and the individual does not need to use his or her insurance. The rape kit does not contain any medication.

• Evidence may be collected even if the individual does not plan to report the attack to the police. If he or she decides at a later date that he or she would like to file a police report, this evidence will be available. Any evidence found during the exam may strengthen any resulting criminal court case should the individual decide to file a police report.

• Evidence collection includes taking samples of substances from the vagina, rectum, and mouth; combings of head and pubic hair; collecting material from beneath fingernails; and collection of any other physical evidence (e.g., saliva from bite marks). These samples will be used to detect the Respondent’s DNA and any other debris from the Respondent or scene of the incident.

• The clothes the individual is wearing also may be sent to the crime lab, and may be kept as evidence until the case is closed. Photographs may be taken of bruises, cuts and other injuries that occurred during the assault. The photographs may be kept as evidence until the case is closed.

The Cost of Treatment

 • The Sexual Assault Survivors Emergency Treatment Act (SASETA) will cover emergency room costs, including any medications received. The hospital should not bill for any treatment. If an advocate is present, he or she can answer any questions related to SASETA and will help to ensure that an individual is not charged for treatment.

 • Under the Illinois Crime Victims Compensation Act (CVCA), victims of violent crimes who qualify can be reimbursed for out-of-pocket medical expenses, loss of earnings, psychological counseling and loss of support income due to the crime.

• Sexually transmitted infections (STIs) such as chlamydia, gonorrhea, syphilis, herpes, and HIV can be transmitted during a sexual assault. An individual may not know that he or she has an STI until several weeks or months after it has been transmitted.

• If an individual is concerned about having an STI, discuss this with the doctor or nurse. He or she can give preventive medicine (antibiotics, HIV post-exposure prophylaxis) at the time of the exam. The individual should receive information on any medication given to him or her. An individual should make sure he or she knows the name, dosage, purpose and possible side effects of the drug. He or she should get the actual medicine, not just a prescription.

• Even if an individual receives preventive treatment, it is important to be tested for STIs two weeks after the attack, and again in six weeks. The individual should repeat HIV testing in 3 to 6 months. The College Student Health Center can test for most STIs and provide referrals for free and low-cost STI and HIV testing


• For women, there is a chance that pregnancy could result from a sexual assault. A test for pregnancy is recommended for all women of childbearing age who are sexually assaulted.

• An individual may request a pregnancy test at the time of the exam. However, a test at the time of the sexual assault will not show if she is pregnant from the assault. Follow-up testing is the most reliable way to determine whether an individual is pregnant.

• Having a late period does not necessarily mean someone is pregnant. Stress, tension and worry can cause a late period; this happens to many sexual assault survivors. [D1]


The American Academy of Art prohibits the following forms of sexual misconduct:


Consent- Consent is affirmative, knowing, and voluntary words or actions that create a mutually understandable and clear agreement to engage in sexual activity.  It is the responsibility of each person involved in the sexual activity to ensure that he or she has the affirmative consent of the other or others engaged in the sexual activity.  Silence, lack of protest or resistance, by themselves, cannot be interpreted as consent.  A person’s manner of dress does not constitute consent. Consent must be ongoing throughout the sexual activity and can be revoked at any time.  The existence of a dating relationship between the persons involved, or the fact of past sexual relations between them, by itself cannot be interpreted as consent. Consent to engage in sexual activity with one person does not imply consent to engage in sexual activity with another.  Consent is not effectively given if it results from the use of force, threats, intimidation or coercion, or if a person is incapable of giving consent due to the use of drugs or alcohol, due to the person being asleep or unconscious, due to the person being under age or due to intellectual or other disability.  

All sexual interactions at the American Academy of Art must be consensual. Consent means verbally asking and verbally giving or denying consent for all levels of sexual behavior. Non-consensual sexual behavior  and sexual harassment are not tolerated at the American Academy of Art.

Intimidation- Intimidation is intentional behavior that "would cause a person of ordinary sensibilities" fear of injury or harm. It is not necessary to prove that the behavior was so violent as to cause terror or that the victim was actually frightened.

Incapacitation- the physical and/or mental inability to make informed rational judgments; States of incapacitation include, sleep, blackouts, intellectual, or other disability.  Where alcohol or other drugs are involved, one does not have to be intoxicated or drunk to be considered incapacitated. 

The Academy encourages reporting of sexual misconduct and seeks to remove any barriers to a person making a report.  As a result, a person who reports sexual misconduct will not be subject to disciplinary action by the Academy for their own use of alcohol or drugs at the time of the incident, provided that any such violation did not place the health or safety of any other person at risk. 

Use of alcohol or drugs does not function as a defense for any behavior that violates this policy. 


Victims of sexual assault, domestic violence, dating violence, or stalking are encouraged to report these incidents to the police by dialing 911 or to seek immediate assistance by going to a local emergency room.  Victims are also encouraged to report these incidents to a member of the Academy’s staff who will provide support including a referral to Rape Victims Advocates (RVA). Filing a police report will not obligate the victim to prosecute.  Filing a police report will ensure that a victim of sexual assault receives the necessary medical treatment and tests, at no expense to the victim; provide the opportunity for collection of evidence helpful in prosecution, which cannot be obtained later (ideally a victim of sexual assault should not wash, use the toilet or change clothing prior to a medical/legal exam); and assures the victim has access to free confidential counseling from counselors specifically trained in the area of sexual assault crisis intervention. 

  1. Overview. The College encourages victims of Sexual Misconduct to report the offending behavior to individuals who can provide the desired level of support and assistance. Different Academy employees have different rights and obligations regarding information sharing. The Academy asks victims to talk to an individual identified in one more of the below groups.

 1. Responsible Employees: Victims who would like to initiate an investigation under the Grievance Procedures should report to a Responsible Employee. A Responsible Employee is a College employee who has the authority to redress Sexual Harassment, who has the duty to report incidents of Sexual Harassment, or who a student could reasonably believe has this authority or duty. Responsible Employees are required to report all the details of an incident (including the identities of both the victim and the Respondent) to the Title IX Coordinator. A report to a Responsible Employee serves as a formal complaint to the Academy of alleged Sexual[D2]  Misconduct (“Complaint”) and obligates the College to investigate the incident and to take appropriate steps to address the situation. Responsible Employees include, but are not limited to:

When a victim or witness tells a Responsible Employee about an incident of Sexual Misconduct, the Academy will promptly take steps to investigate what has happened and to resolve the matter efficiently and equitably. Notice to Responsible Employees constitutes notice to the Academy. To the extent possible, the Academy will not share information reported to a Responsible Employee with individuals other than those handling the applicable report pursuant to this Policy. For example, when permissible under the law, a Responsible Employee will not share information with law enforcement without the victim’s consent or unless the victim has also reported the incident to such body. To the extent feasible, before a victim reveals any information to a Responsible Employee, the Responsible Employee shall endeavor to ensure that the victim understands the Responsible Employee’s reporting obligations. A Responsible Employee shall neither encourage the victim to report formally, if the victim is not ready to do so, nor pressure the victim to request assistance from a different resource. If the victim communicates that he or she does not want to initiate a formal investigation, the Responsible Employee shall then direct the individual to a Non-Professional Counselor & Advocate or Confidential Employee. If the victim communicates that he or she wants to issue a Complaint with the Responsible Employee but has specific concerns regarding the information sharing rules of a formal investigation (explained in Student Grievance Procedures, the Responsible Employee shall document any concerns and explain that, while the College will consider all confidentiality requests, it may not be able to avoid certain disclosures during an investigation. The Responsible Employee shall forward any confidentiality requests to the Title IX Coordinator along with formal notice of the Complaint.


  1. Confidential Advisor. Victims who may not be ready to report formally, but would still like information and support, may contact a Non-Professional Counselor or Advocate at the College. Generally, these employees are only required to report to the Coordinator that an incident occurred and do not have to reveal any personally identifying information. Disclosures to these employees, standing alone, will not initiate an investigation into an incident against the victim’s wishes. Lindsay Sandbothe is the Confidential Advisor at the Academy[D3] . Ms. Sandbothe, should report only the nature, date, time, and general location of an incident to the Title IX Coordinator. This limited report – which should not include any information that would directly or indirectly identify the victim – helps keep the Title IX Coordinator informed of the general extent and nature of Sexual Misconduct on and off campus. These individuals shall consult with the victim before reporting to the Title IX Coordinator to ensure that the report omits any personally-revealing details. The Confidential Advisor can serve as a advocate to the student; providing support and option and resources to guide further action. Also, the Confidential Advisor can help the student understand the Academy’s complaint process. For further assistance, please contact Lindsay Sandbothe, Confidential Advisor (312) 461 0600 Ext. 138 email



Reminders For Reporting To Confidential Employees

A victim who speaks to a Non-Professional Counselor/Advocate should understand that, if he or she elects not to file a formal report with a Responsible Employee, the College may be limited in its efforts to investigate or to pursue disciplinary action against the alleged Respondent. Notwithstanding the above, these individuals can assist the victim in receiving other necessary protection and support, such as victim advocacy, academic support or accommodations, disability, health or mental health services, and changes to living, working or courses schedules. A victim who at first speaks with a Confidential Advisor may later decide to file a Complaint with the College or to report the incident to local law enforcement. A Confidential Advisor shall provide the victim with assistance in formally reporting if the victim selects this route. It’s important to remember that while Confidential Advisors will not share personally-identifying information with the Coordinator under this Policy, these employees may have reporting or other disclosure obligations in some circumstances under local, state, and/or federal law, including the student threatens to harm themselves or others, or if there is potential danger to a minor or senior person.

The Role of Witnesses

Witnesses to Sexual Misconduct shall report the details of the offending behavior to a Responsible Employee so that the College may properly intervene, investigate, and – where necessary – impose interim and/or permanent measures to protect the victim. The College understands that witnesses to Sexual Misconduct may need support resources as well. Accordingly, such witnesses may seek confidential support from a Confidential Resource or a Non-professional Counselors & Advocate regarding how to address any effects from observing or otherwise becoming aware of such behavior. As explained previously, any retaliation against an individual who has reported Sexual Misconduct is a violation of this Policy.

Bystander- a bystander is someone other than the victim who is present when an act of sexual assault, domestic violence, dating violence, or stalking is occurring or when a situation is occurring in which a reasonable person feels as though some protective action is required to prevent sexual assault, domestic violence, dating violence, or stalking.  Bystanders, if active, can prevent harm or intervene before a situation gets worse. Examples of bystander intervention include:

If you see a crime in progress, call 911 as soon as possible.  If it is not safe to personally intervene, continue to describe the incident to the 911 operator and describe exactly what you are witnessing and the location of the crime.  If it is safe to do so, yell in a loud voice that the police have been called and they are responding. You may also call for help in a loud voice to let the perpetrator know that someone is observing what is happening.  Be careful not to put yourself in harm’s way.


Although the Academy encourages all members of its community to report any incidents of sexual assault, domestic violence, dating violence and/or stalking to the police, it is the victim’s choice whether to make a report, and victims can decline involvement with the police. 

Regardless of whether the student chooses to make a report to the police, the Academy will work with students to provide assistance (if these measures are requested and are reasonably available,) including, but not limited to: change in academic class schedule, change in on-campus working situation, assistance with change in housing situation including dining alternatives, assistance with transportation if applicable and no contact instruction if the alleged offender is a student, faculty, or staff member at the Academy.  The Academy will, to the extent of the law, maintain as confidential any accommodations or protective measures provided to the victim to the extent that maintaining such confidentiality would not impair the ability of the Academy to provide the accommodations or protective measures.

Anonymous Reporting

An individual may report an incident without disclosing his/her name, identifying the respondent, or requesting any action. Please note that choosing to make an anonymous report can significantly limit the ability of the Academy to respond. This information will be used for statistical purposes as well as for enhancing understanding of our campus climate so that we may strengthen sexual misconduct response and prevention efforts.

Orders of Protection

Orders of protection also referred to as restraining orders are legal orders put in place by a judge that restrict or limit the amount of contact a person can have with another person.  If a student has an order of protection, we ask that the student notify the Title IX Coordinator so we may have the order on record.  The Academy will provide assistance to comply with the order of protection within the limits of the law.


Retaliation exists when action is taken against a participant in the complaint process that adversely affects the individual’s employment or academic status and is motivated in whole or in part by the individual’s participation, or lack thereof, in the complaint process.  Retaliation includes intimidation, threats, harassment, and other adverse action threatened or taken against any such complainant or third party. 

The Academy will work to prevent retaliation and respond strongly if retaliation occurs.  Individuals who use information gained through investigation of complaints or hearing proceedings to retaliate against another who has participated as a witness, complainant, or respondent will be subject to disciplinary action.  Complainants and other hearing participants who experience such retaliation should file a report in writing to the Title IX Coordinator.

Student Grievance Process and Student Disciplinary Procedures[D4]

All complaints involving sexual assault, domestic violence, dating violence and stalking will be resolved under the following grievance process.   This process is educational in nature and not a criminal proceeding.  The grievance process may take place before, during, or after criminal and/or civil proceedings relating to the same event. If the American Academy of Art knows of a possible incident of sexual misconduct through the filing of a complaint or other reliable information sources, it will conduct a prompt, thorough and impartial investigation and resolution. The Academy will complete the investigation and resolution of the complaint as promptly as possible.  As a general matter, the Academy strives to complete its investigation and resolution of a complaint within 60 working days; however, the timeframe for resolution of any particular complaint will depend on a variety of factors, such as the complexity of the investigation and the severity and extent of the alleged conduct.  In addition, if there is a parallel criminal investigation or if the process occurs during school breaks, the time needed for investigation and resolution may exceed 60 days. Because timeframes for investigations vary, the Academy will provide the complainant and the alleged offender periodic written notice of the anticipated timeline and if applicable, the reasons for the delay.


Filing a Complaint

Individuals who would like to report sexual misconduct or file a complaint should ask the Title IX Coordinator to assist them.  If an individual wishes to notify the college of possible sexual misconduct and pursues formal or informal resolution under these procedures, he or she must submit a written complaint.  To help ensure a prompt and thorough investigation, complainants are encouraged to report the matter as soon after the incident as possible and to provide as much information as possible, including name of the involved individuals, date, time, and location of incident, and nature of the alleged incident.  Complainants may also file a police report at any time in addition to filing a complaint under the Academy’s grievance process.

Complaint Resolution-Informal Process

At the request of the complainant, the complaint may be resolved utilizing informal mechanisms such as mediation. A coordinator will facilitate any mediation under this procedure.  The complainant may end an informal process at any time and begin the formal stage of the complaint process instead.  There is no appeal from the results of an informal process. The informal resolution process is not appropriate if there is an allegation of sexual assault, domestic violence, dating violence or stalking.

Complaint Resolution - Formal Process

 If the informal process is unsuccessful, if the Coordinator decides that the case is deemed not appropriate for informal process, or if the complainant chooses not to pursue the informal process, a Coordinator will begin processing the complaint under this formal process. During the formal process, timely notice of meeting at which the accuser or accused or both, may be present will be communicated by the Coordinator.


Either party may appeal the hearing panel’s decision by giving written notification to the Coordinator of the grounds for appeal within five (5) working days following receipt of the hearing panel’s decision.  Appeals will be shared with the other party.  An informal process or investigation findings which have been accepted by the respondent may not be appealed.

Policy Review & Modification. The Academy reserves the right to modify or amend this policy at any time. Any modifications shall not be retroactively applied to any pending investigations.

Education and prevention programs


The American Academy of Art has developed an annual educational campaign consisting of presentations that include distribution of educational materials to new students; participating in and presenting information and materials during new employee orientation; participating in the faculty orientation program; and presenting educational programs throughout the year.

Specifically, the Academy offers the following for new students during mandatory orientation and college success seminar course:

Programming content includes:

The educational programs focus on primary prevention and awareness programs for all incoming students and new faculty and staff and ongoing awareness and prevention programs for students, faculty and staff and include the following:


332 SOUTH MICHIGAN AVE. CHICAGO, IL 60604-4302 | 312.461.0600 | 888.461.0600 | INFO@AAART.EDU
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